Our internal Due Diligence System (DDS) will be fully operational on the enforcement date. The EU IT system is expected to go live in mid-December, which means we will not be able to provide DDS numbers until then. As required by the Regulation, DDS codes will be available by December 30, 2024 unless the Phase-In of 12 months is approved, on 30/12/2026

For each geolocation dataset submission, cacao suppliers must inform SILVA CACAO of the data source, specifying whether it was collected by the farmer, verified by an external third-party auditor, or obtained through other means. Supporting documentation must also be provided. For certified cacao, we utilize traceability systems from independent certification bodies or national systems in advanced producing countries such as Costa Rica. Additionally, SILVA CACAO has a comprehensive traceability system for its entire value chain as part of its sustainability strategy.

In compliance with privacy and data security regulations, we are unable to provide geolocation data for purchased beans that were customs cleared before the EUDR enforcement data.

SILVA CACAO will share geolocation data with clients the moment EUDR legislation enters into application – either   30/12/2024 or 30/12/2025 if the one-year phasing-in period is approved by Parliament and Council .

• For large clients, relevant geolocation data in GeoJSON format will be accessible via the EU IT system (TRACES), using the DDS number and security token provided on the SILVA CACAO sales invoice.
• For SME clients, storing geolocation data is not mandatory. The DDS number provided on the invoice will be sufficient to meet the requirements. .SILVA CACAO is at your disposal during audit of your competent authority to demonstrate compliance where needed.

Heads up! For cacao placed on the market before the EUDR enforcement date, the SILV ACAOCA invoice will specify that customs clearance was completed prior to the enforcement date. Therefore DDS and geolocation will not be mandatory.

Geolocation data collection is managed by our partner suppliers, as we do not own farms or plantations. However, we work closely with our partners to ensure they understand and meet the stringent requirements of the EUDR. We provide detailed guidelines, along with ad-hoc training sessions, to help them comply. We also offer direct support to origins that may lack the necessary knowledge and capacity, particularly those at higher risk of EU market exclusion.

Due to time constraints and the need to gather and pre-validate datasets from the origin, we typically do not provide
geolocation data in advance for clients for whom we handle customs clearance. However, exceptions may be made for specific
origins or suppliers if clients have concerns, with each case being reviewed individually.

To prevent non-compliance, we encourage suppliers to sent Silva Cacao their geolocation dataset to pre-validate
before the start of the harvest season. Suppliers must submit geolocation and legality information at least one month
before shipment. In case that deforestation is discovered on declared cacao plots, suppliers will be notified and may
contest the findings by providing supporting evidence, such as geotagged photos, drone footage, or satellite images.
If non-compliance is confirmed, suppliers are required to segregate the affected products and provide proper
documentation. In extreme cases, if non-compliance is detected upon arrival in the EU, the non-compliant cacao will be
replaced with compliant cacao, and the non-compliant products will be redirected to other markets.

EUDR compliance is determined by the date of customs clearance, not the arrival date in the EU. As a result, in early 2025,
clients may receive cacao lots with or without a DDS number, depending on when customs clearance was completed for
each respective lot.

Silva Cacao cannot provide geo-data for farmers for past purchases, as this would violate privacy & data security regulations.